Financial Management Modernization and Development Strategy for Kigali

Project

At-a-Glance

Approval Date
Actual Completion Date
Proposal Focus
1471
Core Focus
Secondary Cities
Country Type
Rwanda
Lesson Learned for Cities Alliance Members and Partners
The flexibility allowed by the project design was an important element in the success of the project. The institutional setting and responsibility of FM changed between the project design and the implementation stage with many responsibilities being decentralized from the city level to the district level and then to the sector level. This implied that much more staff needed to be trained from these different levels than expected and planned at the outset of the project. The implementation of the grant was facilitated by the close articulation with the IDA supported urban project. This allowed integrating the CA Project in a broader objective, to articulate the activities in a coherent way and to allow two other secondary cities staff to benefit from the CA project inputs. The implication of MINALOC and MINECOFIN will ensure that the training material will be used for training sessions to be organized for the other districts of the country.

Detail

Summary
This proposal seeks to support and leverage the CDS, the Kigali Economic Development Strategy, the Urban Infrastructure and City Management Program and the proposed e-Rwanda project by assisting Kigali in modernizing the city’s financial processes, which today are based on excel spreadsheets for budget planning and accounting. More specifically, this project will develop a framework for financial management systems, which includes a prototype for financial management with an e-procurement module, capacity building and relative implementation plans.
Objectives
Render Kigali’s governance efficient, transparent, and accountable by improving the city’s financial management and procurement processes.
Activities
1) Analyze the current financial management processes and systems In partnership with peer-cities and local civil society organizations, design process changes and knowledge transfer;  2) Develop a plan for an integrated financial system;  3) Carry out capacity building workshops in process management, use of ICT tools, reporting, peer review and process flow termination;  4) Upgrade IT-infrastructure (refurbished PC and software) through donations;  5) Conduct an assessment for a 5 year ICT strategy; 6) Develop an interoperability framework for development, scalability and replicability of ICT applications (financial management, e-procurement and planning tools);  7) Train municipal employees and vendors, for e-procurement.
Expected Impacts and Results
It is expected that the city of Kigali, after 12 months will have:  i) A prototype financial management system that includes e-procurement and planning tools;  ii) Basic infrastructure and tools to start transparent and accountable governance including a website;  iii) Trained staff and management in financial planning, procurement and efficient governance practices;  iv) A 5 year ICT strategy; v) Interoperability framework and M&E system;  vi) Defined linkages with World Bank projects;  vii) A coalition of local and global partners who will support Kigali through the scalability process; viii) Online availability of financial information and use of funds of the municipality at local telecenters.